As Northchem Kimya İç ve Dış Tic. San. A.Ş. (“Northchem Kimya”), we have prepared this clarification text to inform our Visitors, Online Visitors, Customers, Potential Customers, Supplier Employees, and Supplier Representatives regarding the processing, storage, and transfer of your personal data within the framework of the Personal Data Protection Law No. 6698 (“KVKK”) and related regulations.
1) What Categories of Personal Data Do We Process and for What Purposes?
Your personal data is processed by Northchem Kimya İç ve Dış Tic. San. A.Ş. in accordance with Article 4.2 of KVKK, which requires that personal data be:
(i) Processed lawfully and fairly,
(ii) Accurate and kept up to date where necessary,
(iii) Processed for specific, explicit, and legitimate purposes,
(iv) Relevant, limited, and proportionate to the purposes for which they are processed,
(v) Retained for the period specified by relevant legislation or required for the purposes for which they are processed.
Your data may be processed for the purposes outlined below, depending on our business relationships (one person may fall into multiple categories).
A. Visitors
Personal data such as identity information (e.g., name, surname) and physical security information (e.g., CCTV recordings) of our visitors may be processed for:
a) Creating and tracking visitor records,
b) Ensuring physical security.
B. Online Visitors
If you visit our website, we may process security-related information (e.g., IP address) and, if provided by you, identity and contact details (e.g., email address) for:
a) Ensuring compliance with legal obligations,
b) Managing information security processes,
c) Conducting communication activities,
d) Providing information to authorized individuals, institutions, or organizations,
e) Facilitating access to our website via the internet.
C. Customers
For our individual customers or representatives/employees of corporate customers, personal data such as identity, contact details, transaction records (e.g., order details), financial information (e.g., balance sheets), legal documents, and marketing data may be processed for:
a) Ensuring compliance with legal obligations,
b) Managing finance and accounting processes,
c) Monitoring business activities,
d) Managing logistics operations,
e) Providing after-sales support services,
f) Managing sales processes,
g) Conducting marketing and analysis activities,
h) Managing contract processes,
i) Providing information to authorized institutions,
j) Ensuring physical security,
k) Resolving legal disputes,
l) Managing storage and archiving activities,
m) Conducting risk management processes,
n) Managing customer loyalty programs,
o) Conducting communication activities.
D. Potential Customers
For potential customers, personal data such as identity, contact details, transaction history, and marketing data may be processed for:
a) Managing sales processes,
b) Managing contract processes,
c) Ensuring physical security,
d) Conducting marketing analysis activities.
E. Supplier Employees
For employees of our suppliers, personal data such as identity, contact details, and physical security information may be processed for:
a) Managing communication activities,
b) Monitoring and auditing business operations,
c) Ensuring physical security,
d) Managing supply chain processes,
e) Managing logistics operations,
f) Ensuring compliance with legal regulations.
F. Supplier Representative
For individual suppliers or representatives of corporate suppliers, personal data such as identity, contact details, physical security information, financial data, and legal records may be processed for:
a) Monitoring and auditing business activities,
b) Managing procurement processes,
c)Managing financial and accounting operations,
d) Managing contract processes,
e) Managing investment processes,
f) Ensuring physical security,
g) Handling legal affairs.
2) How Is Your Personal Data Collected?
Your personal data is collected through physical means (e.g., order forms, contracts, visitor logs) or digital means (e.g., telecommunications infrastructure, computers, telephones), third-party services (e.g., credit reporting agencies), our website, and any documents provided directly by you.
3) What Is the Legal Basis for Collecting Your Personal Data?
Your personal data is processed based on the following legal grounds outlined in Article 5 of KVKK:
(i) When explicitly required by law,
(ii) When necessary for the performance of a contract,
(iii) When required to fulfill legal obligations,
(iv) When necessary for establishing, exercising, or protecting a legal right,
(v) When necessary for the legitimate interests of the data controller, provided it does not harm your fundamental rights and freedoms.
4) Is Your Personal Data Shared with Third Parties?
a) Visitor data may be shared with law enforcement and judicial authorities to resolve legal disputes or fulfill legal obligations.
b) Online visitor data may be shared with judicial authorities and authorized public institutions if required by law.
c) Customer data may be shared with:
• Authorized public institutions to fulfill legal obligations,
• Our corporate group, IT providers, suppliers, logistics companies, insurers, banks, financial advisors, and legal consultants to ensure business continuity and manage risks.
d) Potential customer data may be shared with legal consultants and judicial authorities in case of legal disputes.
e) Supplier employee data may be shared with:
• Authorized institutions for legal compliance,
• Corporate affiliates, IT providers, suppliers, logistics companies, banks, and financial advisors to ensure business continuity.
f) Supplier representative data may be shared with:
• Authorized institutions for legal compliance,
• Corporate affiliates, IT providers, suppliers, logistics companies, banks, and financial advisors for business operations.
5) Do We Transfer Your Personal Data Abroad?
Northchem Kimya İç ve Dış Tic. San. A.Ş. does not transfer personal data outside of Turkey.
Data Controller: Northchem Kimya İç ve Dış Tic. San. A.Ş.
Address: Bostancı Mah. Prof. Dr. Ali Nihat Tarlan Cad. Kahraman Sok. No:2 Hoffman Plaza, Kadıköy / İSTANBUL
Email: [email protected]